2B Frank Coaching — reclaimyourtime.co.uk
How to use this: For the next 3 working days, log every activity you do in 1-hour blocks. Be brutally honest. At the end, you'll see exactly where your time is going — and how much of it could be spent differently.
Time required: 2 minutes at the end of each hour (or fill it in at the end of the day from memory).
The goal: You're not trying to change anything yet. You're just observing. The data will speak for itself.
| Time | What I Did | Category | Could Someone Else Do This? |
|---|---|---|---|
| 7:00–8:00 | |||
| 8:00–9:00 | |||
| 9:00–10:00 | |||
| 10:00–11:00 | |||
| 11:00–12:00 | |||
| 12:00–13:00 | |||
| 13:00–14:00 | |||
| 14:00–15:00 | |||
| 15:00–16:00 | |||
| 16:00–17:00 | |||
| 17:00–18:00 | |||
| 18:00–19:00 | |||
| 19:00+ |
| Time | What I Did | Category | Could Someone Else Do This? |
|---|---|---|---|
| 7:00–8:00 | |||
| 8:00–9:00 | |||
| 9:00–10:00 | |||
| 10:00–11:00 | |||
| 11:00–12:00 | |||
| 12:00–13:00 | |||
| 13:00–14:00 | |||
| 14:00–15:00 | |||
| 15:00–16:00 | |||
| 16:00–17:00 | |||
| 17:00–18:00 | |||
| 18:00–19:00 | |||
| 19:00+ |
| Time | What I Did | Category | Could Someone Else Do This? |
|---|---|---|---|
| 7:00–8:00 | |||
| 8:00–9:00 | |||
| 9:00–10:00 | |||
| 10:00–11:00 | |||
| 11:00–12:00 | |||
| 12:00–13:00 | |||
| 13:00–14:00 | |||
| 14:00–15:00 | |||
| 15:00–16:00 | |||
| 16:00–17:00 | |||
| 17:00–18:00 | |||
| 18:00–19:00 | |||
| 19:00+ |
| Category | Examples | Value Level |
|---|---|---|
| High-Value Work | Strategy, sales calls, client delivery, product development | Only YOU can do this |
| Medium-Value Work | Meetings, planning, team management, networking | You could train someone |
| Low-Value Work | Admin, emails, invoicing, scheduling, social media, data entry | Anyone could do this |
| Displacement | Scrolling, unnecessary research, reorganising, procrastinating | Nobody should do this |
| Personal | Lunch, exercise, family, rest, commute | Essential for balance |
| Category | Day 1 Hours | Day 2 Hours | Day 3 Hours | 3-Day Total |
|---|---|---|---|---|
| High-Value Work | ||||
| Medium-Value Work | ||||
| Low-Value Work | ||||
| Displacement | ||||
| Personal | ||||
| TOTAL HOURS WORKED |
If more than 30% of your working hours are in "Low-Value" or "Displacement" — you're paying yourself minimum wage to do work that doesn't need you.
If "Personal" time is less than 20% of your waking hours — your balance is broken.
If you answered "Yes" to "Could someone else do this?" on more than 5 hours per day — you know what needs to happen next.
This audit reveals the problem. It doesn't tell you how to fix it. That's what the Reclaim Your Time programme is for.
Take the free 5-minute Work-Life Balance Scorecard to see how you're scoring across all 8 life domains.
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